GDrive+101

Objectives  - Settings - Viewing vs. Editing  - View - Uploading  - Searching - Organizing -Labels and Folders -Online and offline access

What is Google Drive? - Video


 * Examples of why you want to use Google Drive **
 * You are on vacation in the Colorado mountains when school emergency happens and you need to contact someone on the school staff immediately. You need to access the school directory to find the home phone number, but you will need to do that without an internet connection.
 * You support a disorganized staff. You have emailed them copy after copy of mileage reimbursement forms, leave request forms, health care information forms, etc. You want to put those files in a place that they are always accessible to staff online vs making more paper copies.
 * You are used to filing all of your MS Word, Excel and Powerpoint files in folders on your hard drive. You see the benefits of putting those files in "the cloud" so you wouldn't lose them if your computer breaks down. How do you upload a file or folder of documents to Google Drive? When you upload the files, should you convert them to Google Docs or leave them as the original format such as Word, Excel or a PDF?
 * You have thousands of documents in your Google account and need to organize them in a way that makes them easy to find.

= Your task =
 * 1) If you have a copy of your staff directory on your computer, or can access it. Upload it to Google Drive.
 * 2) Should you convert it to Google Docs or not?
 * 3) Share the staff directory with someone from your office.
 * 4) Add a label of "Emergency" to the Staff Directory file.

**Need a document to practice with?** Use this Excel spreadsheet of ESU 6 school contact information.

Let us know if you see incorrect information for your school!) For practice upload it as an Excel file AND as a converted file. What differences do you notice?